JEFFERSON CITY BOARD OF EDUCATION

MINUTES OF MEETING

AUGUST 13, 2009

THE JEFFERSON CITY BOARD OF EDUCATION MET IN OFFICIAL SESSION ON AUGUST 13, 2009, IN THE JEFFERSON CITY SCHOOLS BOARDROOM.  THE FOLLOWING MEMBERS WERE PRESENT:  MR. RONALD K. HOPKINS, CHAIRMAN; MRS. GUY DEAN BENSON; MR. DERRELL CROWE; MRS. ANGELA MCKINNEY; AND MR. DAMON WILBANKS.  ALSO PRESENT WERE:  DR. DONNA MCMULLAN, ASSOCIATE SUPERINTENDENT; DR. APRIL HOWARD, DIRECTOR OF MIDDLE AND SECONDARY INSTRUCTION; DR. ANGELA VINSON, SPECIAL EDUCATION DIRECTOR; DR. KEVIN SMITH, JEFFERSON HIGH SCHOOL PRINCIPAL; MR. HOWARD MCGLENNEN, JEFFERSON MIDDLE SCHOOL PRINCIPAL; MRS. DEMARIS GURLEY, JEFFERSON ACADEMY PRINCIPAL; MRS. DIANE OLIVER, JEFFERSON ELEMENTARY SCHOOL PRINCIPAL; MR. TROY KASTING, JEFFERSON HIGH SCHOOL ASSISTANT PRINCIPAL; MRS. BRANDY CORBETT, JEFFERSON MIDDLE SCHOOL ASSISTANT PRINCIPAL; MRS. KELLI POTTS, JEFFERSON ACADEMY ASSISTANT PRINCIPAL; MR. EARL GRIFFIN, TRANSPORTATION DIRECTOR;  MR. RUSSELL MASSEY, MAINTENANCE DIRECTOR; MISS SUE HAMM, SCHOOL FOOD SERVICE DIRECTOR; MRS. JEAN MULLIS, VISITOR; MS. SHARON HOGAN, THE JACKSON HERALD REPORTER; MS. CLAIRE MILLER, GAINESVILLE TIMES REPORTER; AND MRS. KIM NAVAS, MINUTE RECORDER.

CALL TO ORDER

THE CHAIRMAN CALLED THE MEETING TO ORDER.

PLEDGE OF ALLEGIANCE

THE CHAIRMAN LED THE PLEDGE OF ALLEGIANCE.

ADOPTION OF AGENDA

APPROVAL OF PREVIOUS MINUTES

ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. CROWE, THE AGENDA FOR THE AUGUST 13, 2009, MEETING AND THE MINUTES OF THE JULY 9, 2009, MEETING WERE UNANIMOUSLY APPROVED.

INFORMATION ITEMS

JHS SCHOOL COUNCIL REPORT

JEFFERSON HIGH SCHOOL PRINCIPAL, DR. KEVIN SMITH, INTRODUCED MRS. JEAN MULLIS, JEFFERSON HIGH SCHOOL COUNCIL REPRESENTATIVE.  MRS. MULLIS PRESENTED THE SCHOOL COUNCIL’S REPORT FOR 2009.

PERSONAL PROPERTY ASSESSMENT INFORMATION

THE CHAIRMAN MADE THE BOARD AWARE OF A PROPOSED INTERGOVERNMENTAL CONTRACT FOR BUSINESS PERSONAL PROPERTY ASSESSMENT.

FINANCIAL REPORTS

THE ASSOCIATE SUPERINTENDENT PRESENTED THE FINANCIAL REPORTS.

TRANSPORTATION REPORT

THE TRANSPORTATION DIRECTOR PRESENTED THE TRANSPORTATION REPORT.

INSTRUCTIONAL PROGRAM REPORT

THE ASSOCIATE SUPERINTENDENT PRESENTED THE INSTRUCTIONAL PROGRAM REPORT WHICH INCLUDED THE FOLLOWING:  GEORGIA DEPARTMENT OF EDUCATION WAIVER REQUESTS; DATA ANALYSIS SESSION WITH PRINCIPALS AND ASSISTANT PRINCIPALS; FEDERAL ARRA GRANT PROGRAM UPDATE; AND ITBS ADMINISTRATION.

FACILITIES/MAINTENANCE REPORT

THE ASSOCIATE SUPERINTENDENT PRESENTED THE FACILITIES/MAINTENANCE REPORT.

FY’2010 BUDGET TO LIE ON TABLE

THE ASSOCIATE SUPERINTENDENT PRESENTED THE TENTATIVE BUDGET FOR FY’2010 TO LIE ON THE TABLE FOR THIRTY DAYS FOR PUBLIC REVIEW.

ENROLLMENT UPDATE

THE ASSOCIATE SUPERINTENDENT PRESENTED AN ENROLLMENT UPDATE.

APPROVE SPENDING RESOLUTION

THE ASSOCIATE SUPERINTENDENT RECOMMENDED APPROVAL OF A SPENDING RESOLUTION (COPY ATTACHED) FOR SEPTEMBER, 2009.  ON MOTION BY MR. WILBANKS AND SECOND BY MRS. BENSON, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE MOTION TO IMPLEMENT THREE DAY FURLOUGH

AND AMEND SCHOOL CALENDAR

THE ASSOCIATE SUPERINTENDENT RECOMMENDED THAT THE 2009-10 EMPLOYEE WORK SCHEDULE BE MODIFIED TO COMPLY WITH THE GOVERNOR’S REQUEST FOR A THREE DAY EMPLOYEE FURLOUGH.  ON MOTION BY MR. CROWE AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE FUND RAISING REQUESTS

THE ASSOCIATE SUPERINTENDENT PRESENTED FUND RAISING REQUESTS AND RECOMMENDED THEIR APPROVAL.  ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE DESTRUCTION OF SPECIAL EDUCATION RECORDS

THE ASSOCIATE SUPERINTENDENT PRESENTED A REQUEST FROM THE SPECIAL EDUCATION DEPARTMENT TO APPROVE DESTRUCTION OF DESIGNATED SPECIAL EDUCATION RECORDS.  ON MOTION BY MR. CROWE AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE PERSONAL PROPERTY ASSESSMENT CONTRACT

THE ASSOCIATE SUPERINTENDENT RECOMMENDED APPROVAL OF THE INTERGOVERNMENTAL CONTRACT FOR BUSINESS PERSONAL PROPERTY ASSESSMENT AS DISCUSSED IN THE INFORMATION SESSION OF THE MEETING.  ON MOTION BY MRS. BENSON AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

ENTER INTO EXECUTIVE SESSION

ON MOTION BY MR. WILBANKS AND SECOND BY MRS. MCKINNEY, THE BOARD VOTED UNANIMOUSLY TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS.  THOSE VOTING FOR THE MOTION WERE:  MR. HOPKINS, MRS. BENSON, MR. CROWE, MRS. MCKINNEY, AND MR. WILBANKS.

ENTER INTO OPEN SESSION

ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE BOARD VOTED UNANIMOUSLY TO ENTER INTO OPEN SESSION.  THOSE VOTING FOR THE MOTION WERE:  MR. HOPKINS, MRS. BENSON, MR. CROWE, MRS. MCKINNEY, AND MR. WILBANKS.

PERSONNEL MATTERS

THE ASSOCIATE SUPERINTENDENT RECOMMENDED APPROVAL OF THE FOLLOWING PERSONNEL MATTERS:  APPROVE RELEASE FROM CONTRACT FOR KATIE BRADSHAW, JES TEACHER; APPROVE TRANSFER FOR BECKY COOK, JES TEACHER FROM .5 TO FULL-TIME; APPROVE EMPLOYMENT FOR JENNY GROGAN, .5 JES TEACHER; STACY ANDERSON, JMS TEACHER; SUSIE BRYAN, CENTRAL OFFICE CLERICAL; STACEY PHILLIPS, .5 ACADEMY PARAPROFESSIONAL; BOB STITES, CROSSING GUARD; CARLY CHANDLER AND AMELIA BLAIR; JES STUDENT PLUS WORKERS; APPROVE SUBSTITUTE CROSSING GUARD, SHIRLEY JAMISON; APPROVE COMMUNITY COACHES BRIAN HOLCOMB, KEITH RAMEY, MONTRAE RILEY, KYLE SEXTON, AND SARA MIXON;  AND APPROVE SUBSTITUTE TEACHERS AND  SUBSTITUTE SCHOOL FOOD SERVICE ASSISTANTS ON ATTACHED LISTS.  ON MOTION BY MRS. BENSON AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

THE ASSOCIATE SUPERINTENDENT RECOMMENDED APPROVAL OF A REQUEST TO BE RELEASED FROM CONTRACT FOR RON HOPKINS.  ON MOTION BY MRS. BENSON AND SECOND BY MR. CROWE, THE RECOMMENDATION WAS APPROVED.  MR. RONALD HOPKINS RECUSED HIMSELF FROM THE VOTE.

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING WAS ADJOURNED.

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RONALD K. HOPKINS, CHAIRMAN

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JOHN M. JACKSON, SUPERINTENDENT