JEFFERSON CITY BOARD OF EDUCATION

MINUTES OF MEETING

JANUARY 8, 2009

THE JEFFERSON CITY BOARD OF EDUCATION MET IN OFFICIAL SESSION ON THURSDAY, JANUARY 8, 2009, IN THE JEFFERSON CITY SCHOOLS BOARDROOM.  THE FOLLOWING MEMBERS WERE PRESENT:  MR. RONALD K. HOPKINS, CHAIRMAN; MRS. GUY DEAN BENSON; MR. DERRELL CROWE; MR. WILLIE HUGHEY; MRS. ANGELA MCKINNEY; AND MR. DAMON WILBANKS.  ALSO PRESENT WERE:  DR. JOHN M. JACKSON, SUPERINTENDENT; DR. SHERRIE GIBNEY-SHERMAN, ASSOCIATE SUPERINTENDENT; DR. KEVIN SMITH, JEFFERSON HIGH SCHOOL PRINCIPAL; MR. HOWARD MCGLENNEN, JEFFERSON MIDDLE SCHOOL PRINCIPAL; MRS. BRANDY CORBETT, JEFFERSON MIDDLE SCHOOL ASSISTANT PRINCIPAL;  MRS. DEMARIS GURLEY, JEFFERSON ACADEMY PRINCIPAL; MRS. KELLI POTTS, JEFFERSON ACADEMY ASSISTANT PRINCIPAL; MRS. DIANE OLIVER, JEFFERSON ELEMENTARY SCHOOL PRINCIPAL; MRS. ALLISON WHEATON, JEFFERSON ELEMENTARY SCHOOL ASSISTANT PRINCIPAL; DR. DONNA MCMULLAN, DIRECTOR OF MIDDLE AND SECONDARY INSTRUCTION; DR. ANGELA VINSON, SPECIAL EDUCATION DIRECTOR; MISS SUE HAMM, SCHOOL FOOD SERVICE DIRECTOR; MR. EARL GRIFFIN, TRANSPORTATION DIRECTOR; COACH BILL NAVAS, MR. JONATHAN COTTON, MR. KRIS PLUMMER, AND MAJOR BRYAN WATSON, JHS TEACHERS;  MRS. LINDSAY PATTON, JEFFERSON MIDDLE SCHOOL TEACHER; MR. PATRICK ALLEN AND MR. DARIUS MINOR, JEFFERSON HIGH SCHOOL STUDENTS;  MRS. TEDDIE LOHMEIER, VISITOR; MRS. SHARON HOGAN, THE JACKSON HERALD REPORTER; AND MRS. KIM NAVAS, MINUTE RECORDER.

CALL TO ORDER

THE CHAIRMAN CALLED THE MEETING TO ORDER.

PLEDGE OF ALLEGIANCE

THE CHAIRMAN LED THE PLEDGE OF ALLEGIANCE.

ADOPTION OF AGENDA

APPROVAL OF PREVIOUS MINUTES

ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE AGENDA FOR THE JANUARY 8, 2009, MEETING AND THE MINUTES OF THE DECEMBER 11, 2008, MEETING WERE UNANIMOUSLY APPROVED.

INFORMATION ITEMS

STUDENT STAFF RECOGNITION

JEFFERSON HIGH SCHOOL PRINCIPAL, DR. KEVIN SMITH, INTRODUCED HEAD FOOTBALL COACH BILL NAVAS AND FOOTBALL TEAM MEMBERS, DARIUS MINOR AND PATRICK ALLEN.   HE INFORMED THE BOARD OF THE FOLLOWING: COACH NAVAS WAS SELECTED AS THE REGION 8AA COACH OF THE YEAR; DARIUS WAS NAMED NORTHEAST GEORGIA PLAYER OF THE YEAR; AND PATRICK WAS NAMED AS THE FIRST TEAM ALL STATE CENTER .  THE BOARD CONGRATULATED EVERYONE ON THESE OUTSTANDING ACCOMPLISHMENTS.

JEFFERSON HIGH SCHOOL BAND DIRECTOR, MR. KRIS PLUMMER, AND JEFFERSON MIDDLE SCHOOL BAND DIRECTOR, MR. JONATHAN COTTON, INFORMED THE BOARD THAT DR. JOHN JACKSON HAD BEEN AWARDED THE GEORGIA MUSIC EDUCATOR’S ASSOCIATION ADMINISTRATIVE LEADERSHIP AWARD.  THE BOARD CONGRATULATED DR. JACKSON.

FINANCIAL REPORTS

THE SUPERINTENDENT PRESENTED THE FINANCIAL REPORTS.

TRANSPORTATION REPORT

THE TRANSPORTATION DIRECTOR PRESENTED THE TRANSPORTATION REPORT.

INSTRUCTIONAL PROGRAM REPORT

THE ASSOCIATE SUPERINTENDENT PRESENTED THE INSTRUCTIONAL PROGRAM REPORT WHICH INCLUDED THE FOLLOWING:  INFINITE CAMPUS TRAINING; CHARTER SCHOOL INFORMATION; AND GPS MATHEMATICS UPDATE.

FACILITIES UPDATE

THE SUPERINTENDENT PRESENTED THE FACILITIES UPDATE.

ACTION ITEMS

ESTABLISH TIME, DATE AND PLACE

2009 BOARD MEETINGS

THE CHAIRMAN RECOMMENDED THAT THE 2009 BOARD MEETINGS BE HELD AT 4 P.M. ACCORDING TO THE DATES SHOWN ON THE ATTACHED SCHEDULE.  THE MEETINGS WILL BE HELD IN THE BOARDROOM LOCATED IN THE WILLIAM DUNCAN MARTIN MEMORIAL PERFORMING ARTS CENTER.  ON MOTION BY MR. WILBANKS AND SECOND BY MR. HUGHEY, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

ELECT 2009 BOARD OFFICERS

THE CHAIRMAN RECOMMENDED THAT ALL BOARD OFFICER POSITIONS CURRENTLY HELD REMAIN THE SAME:  MR. WILLIE HUGHEY, VICE-CHAIRMAN AND MRS. GUY DEAN BENSON, TREASURER.  ON MOTION BY MR. CROWE AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.  THE CHAIRMAN APPOINTED MEMBERS TO THE FOLLOWING COMMITTEES:  FACILITIES—MR. WILBANKS AND MR. CROWE; BUDGET—MR. HOPKINS AND MRS. BENSON; PUBLIC RELATIONS—MRS. BENSON AND MRS. MCKINNEY; INSTRUCTION—MR. HUGHEY AND MRS. MCKINNEY.  THE CHAIRMAN EXPRESSED HIS SINCERE APPRECIATION TO THE MEMBERS FOR THEIR DEDICATED SERVICE.

APPROVE 2009-10 CALENDAR

THE SUPERINTENDENT RECOMMENDED APPROVAL OF THE ATTACHED 2009-10 SCHOOL CALENDAR.  ON MOTION BY MR. WILBANKS AND SECOND BY MRS. BENSON, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE FUND RAISING REQUESTS

THE SUPERINTENDENT PRESENTED FUND RAISING REQUESTS AND RECOMMENDED THEIR APPROVAL.  ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE POLE AND LIGHT REPLACEMENT

 AT MEMORIAL STADIUM

THE SUPERINTENDENT RECOMMENDED THAT A DAMAGED WOODEN LIGHT POLE AT MEMORIAL STADIUM BE REPLACED WITH A CONCRETE POLE AT A COST OF $9,875.00, AND THAT 48 STADIUM LIGHT BULBS BE REPLACED AT A COST OF $4,705.00.  ON MOTION BY MR. WILBANKS AND SECOND BY MRS. MCKINNEY, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE NEGOTIATED CHANGE ORDER AMOUNT

JEFFERSON ACADEMY

THE SUPERINTENDENT INFORMED THE BOARD THAT A NEGOTIATED AMOUNT FOR CHANGE ORDERS ASSOCIATED WITH THE CONSTRUCTION OF JEFFERSON ACADEMY (NUMBERS 23 CP#11; 24 CP#14; AND 25 CP#10) HAD BEEN AGREED UPON IN THE AMOUNT OF $17,295.66, AND RECOMMENDED PAYMENT OF THIS AMOUNT BE APPROVED.  ON MOTION BY MR. WILBANKS AND SECOND BY MR. HUGHEY, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

APPROVE FINAL PAY REQUEST

CERTIFICATE OF COMPLETION— JEFFERSON ACADEMY

THE SUPERINTENDENT PRESENTED THE FINAL PAY REQUEST FROM MCKNIGHT CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF JEFFERSON ACADEMY IN THE AMOUNT OF $67,295.91, AND THE CERTIFICATE OF COMPLETION FOR THIS PROJECT. HE RECOMMENDED APPROVAL OF BOTH.   ON MOTION BY MR. CROWE AND SECOND BY MR. WILBANKS, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

ENTER INTO EXECUTIVE SESSION

ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE BOARD VOTED UNANIMOUSLY TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS.  THOSE VOTING FOR THE MOTION WERE:  MR. HOPKINS, MRS. BENSON, MR. CROWE, MR. HUGHEY, MRS. MCKINNEY, AND MR. WILBANKS.

ENTER INTO OPEN SESSION

ON MOTION BY MRS. MCKINNEY AND SECOND BY MR. WILBANKS, THE BOARD VOTED UNANIMOUSLY TO ENTER INTO OPEN SESSION.  THOSE VOTING FOR THE MOTION WERE:  MR. HOPKINS, MRS. BENSON, MR. CROWE, MR. HUGHEY, MRS. MCKINNEY, AND MR. WILBANKS.

PERSONNEL MATTERS

THE SUPERINTENDENT RECOMMENDED APPROVAL OF THE FOLLOWING PERSONNEL MATTERS:  APPROVE FAMILY MEDICAL LEAVE FOR MRS. JILL BAREFOOT, JMS TEACHER; APPROVE RETIREMENT FOR MRS. DARLENE HICKS, JMS SFS ASSISTANT; AND APPROVE ADMINISTRATORS/CENTRAL OFFICE PERSONNEL CONTRACT EXTENSIONS:  DR. KEVIN SMITH, JHS PRINCIPAL THROUGH JUNE 30, 2011; MRS. DIANE OLIVER, JES PRINCIPAL THROUGH JUNE 30, 2011; MRS. DEMARIS GURLEY, JEFFERSON ACADEMY PRINCIPAL, THROUGH JUNE 30, 2012; MR. HOWARD MCGLENNEN, JMS PRINCIPAL, THROUGH JUNE 30, 2010; DR. ANGELA VINSON, SPECIAL EDUCATION DIRECTOR,  THROUGH JUNE 30, 2012;  DR. DONNA MCMULLAN, DIRECTOR OF MIDDLE/SECONDARY INSTRUCTION THROUGH JUNE 30, 2012; DR. JOE TILLER, PSYCHOLOGIST, THROUGH JUNE 30, 2010; MISS SUE HAMM, SCHOOL FOOD SERVICE DIRECTOR, THROUGH JUNE 30, 2010; AND MR. EARL GRIFFIN, TRANSPORTATION DIRECTOR, THROUGH JUNE 30, 2010.  ON MOTION BY MRS. MCKINNEY AND SECOND BY MRS. BENSON, THE RECOMMENDATION WAS UNANIMOUSLY APPROVED.

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING WAS ADJOURNED.

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RONALD HOPKINS, BOARD CHAIRMAN

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JOHN M. JACKSON, SUPERINTENDENT